PM Focus: No More Boring Meetings

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This week, we worked with a client who has been struggling to achieve higher attendance and engagement in their weekly status meeting.   What are some signs that your team meeting has gone stale?

What was our advice? Never have a weekly “status meeting.” Reporting status for the sake of an update is not a measure of progress.  It also does little to help move things forward.  Instead, have a goal-oriented meeting with clear desired outcomes that translate directly into results.  One developer made the issue clear in a post titled, "Please Stop Holding Project Status Meetings" on codeproject.com:

"What makes these meetings so dreadful for me is that I'm only an active participant for two or three minutes. For the rest of the time (an hour and a half, or more, once a week, on my last project), I don't have any real involvement with what's being discussed. I'm a captive. I can neither provide any useful commentary on the discussion nor gain any useful insight from it."

How can we help the captives?  Focus the meeting on deliberate actions based on events and obstacles.  Some tips for energizing the meeting include:

Status meetings are a fixture of corporate life.  They don’t have to be the dreaded low point of the week.  We can elevate our meetings to a better place where plans evolve and problems diminish.